Belgium

Non-residents

Documents to attach for the...

Basic grant

1. Final enrolment certificate

Final certificate of enrolment issued by the university or educational institution.

2. Student identity card

Copy of the student's identity card.

Note:
This document is not required if the application is submitted using LuxTrust or eID.

3. Student bank account details (RIB)

Bank account details (RIB) in the student's name.

Note: 
This document must be requested from the bank. It is only required for the first application or in the event of a change of bank account.

4. Notification of financial aid from the country of residence (allocations d'études)

Cross-border workers residing in Belgium must first submit an application for a study grant to the Directorate for Study Grants and Loans (Direction des Allocations et Prêts d'Études), from 1 July until no later than 31 October of the academic year for which the grant is requested.

Please note: this application must be submitted by 31 October for both semesters (summer or winter). In accordance with Belgian regulations, applications submitted after this deadline will be deemed inadmissible.

You can submit your grant application to the Directorate for Study Grants and Loans either online via an electronic form or by post.

If you submit your application using the electronic form, you will immediately receive an acknowledgment of receipt and a case/reference number in your email inbox. If you apply by post, you will receive the acknowledgment of receipt (also by post) only after your application has been registered in the system, which will take place during the academic year.

You must provide us with the official notification (whether positive or negative) issued by the Belgian study allowances authorities for the current academic year (please send us both pages of the letter). Please note that the document “Details on your application”, which is available online to check your application status, cannot be accepted. You must provide us with the official and final notification sent to you by post.

French Community

allocations-etudes.cfwb.be

Flemish Community

studietoelagen.be

German-speaking Community

ostbelgienbildung.be

5. Certificate with the amount of family allowances or certificate of non-payment of allowances in the country of residence

To be able to benefit from financial aid, you must provide us with one of the following supporting documents from the competent Family Allowance Office in Belgium:

If you are a beneficiary of family allowances in Belgium:

  • a certificate indicating the monthly amount of child benefits received for the student. The certificate must be recent and show the amounts received as of 1 July of the current academic year

If you are not receiving family allowances from Belgium :

  • a certificate stating that you are not entitled to family allowances in Belgium and the reason for refusal

Family Allowance Offices in Belgium:

6. Household composition certificate

A recent household composition certificate, which specifies every person living in your household (at your legal home address, not your student address).

7. Academic results from previous semesters

Either transcripts from all previous semesters, or a certificate from the higher education institution indicating the total number of validated ECTS credits or, where applicable, the total number of credits applicable in the country of study.

Social grant

1. The most recently available (latest received) Belgian income tax notice (“avertissement extrait de rôle (avis d’imposition)”) of the parent(s) or the parent and spouse/partner living in the same household as the student.

Attention:
All pages of the tax notice must be attached!

2. A Luxembourg income certificate of the parent(s) or the parent and spouse/partner working in Luxembourg and living in the same household as the student

A Luxembourg income certificate of the parent(s) or the parent and spouse/partner working in Luxembourg and living in the same household as the student.

  • The issue date of the certificate must be recent (no more than 3 months before your application).
  • The certificate must pertain to the most recent year for which an assessment took place (a certificate indicating that no assessment has been carried out will not be accepted).

How to obtain an income certificate?

You can apply for an income certificate from the territorially competent tax office.

The application can be made:

The income certificate may either be collected directly from the competent tax office during opening hours (7.45 to 12.15) or sent by post to the applicant’s registered address.

 The application to the ACD must contain:

  • the applicant’s surname and first name(s);
  • the applicant’s file number/identification number (matricule);
  • the applicant’s address;
  • the name of the authority demanding the certificate and the reason for the request.

2.1. If the Luxembourg income certificate indicates: "not taxable by assessment", you must also attach all annual certificates of salary, pension, unemployment benefits 

(depending on the situation of the parent(s) or the parent and spouse/partner working in Luxembourg and living in the same household as the student). 

Note:

  • The salary certificate is issued by the employer
  • The pension or annuity certificate is issued by the pension fund
  • The certificate for unemployment benefits is issued by ADEM

Mobility grant

1. A copy of the lease contract

A copy of the lease contract, sublease contract, shared accommodation contract, or university residence contract must be provided with the initial application, and whenever the contract is amended or replaced.

The student's name must appear on the lease contract as a signatory or co-signatory.

The accommodation covered by the lease contract may not be owned by the student, their parents, or their grandparents.

2. A proof of payment of the rent

Proof of rent payment issued within the three months preceding the date of submission of the application must be provided.

The rent may be paid by the student's parents, provided that the payee and the amount paid correspond to the terms set out in the lease contract.

3. A copy of the mobility contract (only for the mobility semester or Erasmus+)

A copy of the mobility agreement must be included in the application file if the student is undertaking a mobility semester under the Erasmus+ programme or any other mobility programme.

Enrolment and tuition fees

1. Invoice for expenses that must be paid for admission to the study programme, including fees related to:
  • Enrolment and tuition
    All fees related to the right of access and participation in the study programme. These tuition fees may be charged according to different arrangements, including annually, monthly or per semester.
  • Secondary school diploma equivalence procedures
    Some higher education institutions require a certificate of equivalence of the Luxembourg diploma when examining applications. This procedure must generally be carried out in the country of study, with the competent authority or directly with the university (e.g. DGEO equivalence in Belgium).
  • Language proficiency tests
    When studying abroad, it is often necessary to prove proficiency in the language of instruction (e.g. IELTS or TOEFL).
  • Translation of diplomas
    Foreign universities frequently require official diplomas translated into the language of the country or into English (e.g. a French diploma translated into German and certified by a sworn translator).
  • Grade system conversions
    Foreign institutions may require grades shown on diplomas or transcripts to be converted into their own grading system (GPA, ECTS, etc.).
  • Application submission
    These include administrative fees related to submitting an application to an institution. Such fees are generally required as part of the admission procedure and do not guarantee acceptance of the application (e.g. fees related to compulsory entrance examinations).

2. Proof of payment for each fee paid

For each individual fee, proof of payment matching the amount indicated on the invoice must be provided.

Note: 

Depending on the circumstances, additional supporting documents may be required.

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