Germany

Final certificate of enrolment issued by the university or educational institution.

Copy of the student's identity card.

Bank account details (RIB) in the student's name.

The BAföG notice (BAföG-Bescheid) is the official decision issued by the competent German authority regarding your entitlement to student financial aid (BAföG).

This document clearly indicates:

• whether you are entitled to BAföG assistance and the amount granted;
• or whether your application has been refused.

Even in the case of refusal, you must provide the document.

How can you obtain this document?

• You must submit a BAföG application to the competent BAföG office (BAföG-Amt), generally linked to your place of study or residence in Germany.

Apply for BAföG:

bafög.de/bafoeg/de/antrag-stellen

Please submit the complete BAföG notice (all pages):

• Important information (amounts, period of entitlement) is often shown on subsequent pages.
• Sending only the first page is insufficient and may delay the processing of your application.

BAföG Informationen:

bafög.de

This document is mandatory for non-residents. Please submit this application as early as possible.

You must provide an official document from the Familienkasse indicating:

• either the monthly amount of Kindergeld;
• or a certificate confirming that no entitlement exists (Negativbescheinigung).

This document serves as proof of your family benefit situation.

The request may be submitted:

• online;
• by post;
• or directly to your competent Familienkasse office.

Apply for Kindergeld:

arbeitsagentur.de/familie-und-kinder/infos-rund-um-kindergeld

This document is mandatory for non-residents. Please submit this application as early as possible.

A recent residence certificate issued by your town hall (concerning your legal home address, not your student address).

A recent household composition certificate, which specifies every person living in your household (at your legal home address, not your student address).

Either transcripts from all previous semesters, or a certificate from the higher education institution indicating the total number of validated ECTS credits or, where applicable, the total number of credits applicable in the country of study.

A Luxembourg income certificate of the parent(s) or the parent and spouse/partner working in Luxembourg and living in the same household as the student.

• The issue date of the certificate must be recent (no more than 3 months before your application).
• The certificate must pertain to the most recent year for which an assessment took place (a certificate indicating that no assessment has been carried out will not be accepted).

How to obtain an income certificate?

You can apply for an income certificate from the territorially competent tax office.

The application can be made:

• by telephone, or
• via the contact form

The income certificate may either be collected directly from the competent tax office during opening hours (7.45 to 12.15) or sent by post to the applicant’s registered address.

 The application to the ACD must contain:

• the applicant’s surname and first name(s);
• the applicant’s file number/identification number (matricule);
• the applicant’s address;
• the name of the authority demanding the certificate and the reason for the request.

2.1. If the Luxembourg income certificate indicates: "not taxable by assessment", you must also attach all annual certificates of salary, pension, unemployment benefits 

(depending on the situation of the parent(s) or the parent and spouse/partner working in Luxembourg and living in the same household as the student). 

A copy of the lease contract, sublease contract, shared accommodation contract, or university residence contract must be provided with the initial application, and whenever the contract is amended or replaced.

The student's name must appear on the lease contract as a signatory or co-signatory.

The accommodation covered by the lease contract may not be owned by the student, their parents, or their grandparents.

Proof of rent payment issued within the three months preceding the date of submission of the application must be provided.

The rent may be paid by the student's parents, provided that the payee and the amount paid correspond to the terms set out in the lease contract.

A copy of the mobility agreement must be included in the application file if the student is undertaking a mobility semester under the Erasmus+ programme or any other mobility programme.

• Enrolment and tuition
  All fees related to the right of access and participation in the study programme. These tuition fees may be charged according to different arrangements, including annually, monthly or per semester.
• Secondary school diploma equivalence procedures
  Some higher education institutions require a certificate of equivalence of the Luxembourg diploma when examining applications. This procedure must generally be carried out in the country of study, with the competent authority or directly with the university (e.g. DGEO equivalence in Belgium).
• Language proficiency tests
  When studying abroad, it is often necessary to prove proficiency in the language of instruction (e.g. IELTS or TOEFL).
• Translation of diplomas
  Foreign universities frequently require official diplomas translated into the language of the country or into English (e.g. a French diploma translated into German and certified by a sworn translator).
• Grade system conversions
  Foreign institutions may require grades shown on diplomas or transcripts to be converted into their own grading system (GPA, ECTS, etc.).
• Application submission
  These include administrative fees related to submitting an application to an institution. Such fees are generally required as part of the admission procedure and do not guarantee acceptance of the application (e.g. fees related to compulsory entrance examinations).

For each individual fee, proof of payment matching the amount indicated on the invoice must be provided.